Privacy Policy
Anthurium Human Services (“we,” “our,” or “us”) respects your privacy and is committed to protecting it through this Privacy Policy. This Policy explains how we collect, use, and protect your information when you use our website and services.
Date effective: 5/01/2025
Information We Collect
Contact Form: Name, email address, phone number, and message details
Referral Form: Personal and health-related details, including disability information and other sensitive data that may be classified as Protected Health Information (“PHI”) under the Health Insurance Portability and Accountability Act (“HIPAA”).
I. information you provide directly
II. automatically collected information
If analytics tools (such as Google Analytics) are used, we may collect non-identifying information like your IP address, browser type, pages visited, and time spent on our site. This data does not include PHI.
How We Use Your Information
We use the information collected to:
- Respond to inquiries
- Process and follow up on referrals
- Coordinate and provide services
- Comply with applicable laws, regulations, and licensing requirements
- Improve our website and services
HIPAA Compliance and PHI Handling
We take your privacy seriously and comply with HIPAA and Minnesota privacy laws.
When you submit PHI through our referral form:
- It is collected and stored through Microsoft Forms (Office 365), a HIPAA-compliant platform under a Business Associate Agreement with Anthurium Human Services.
- PHI is only accessed by authorized staff who need it for service coordination.
- We use administrative, technical, and physical safeguards (including encryption) to protect PHI from unauthorized access.
Important: While we use secure systems, electronic communications over the internet carry some risk. If you prefer, you may provide referral information by phone or mail instead of submitting PHI online.
How We Share Your Information
We do not sell or rent your personal information. We may share your information only in these situations:
- With authorized employees, contractors, or partners who need it to provide services
- With service providers who help operate our website or process data (e.g., Microsoft), under confidentiality and security agreements
- When required by law, regulation, or court order
Cookies and Tracking
Our site may use cookies or similar technologies to improve performance and user experience. These do not collect PHI. You can adjust your browser settings to refuse cookies, but some site features may not function as intended.
Data Security
We take reasonable measures to protect personal and health information, including:
- Encryption for online form submissions
- Secure storage systems
- Limited access to authorized personnel only
Your Rights
You have the right to:
- Request a copy of the information we hold about you
- Request corrections to your information
- Request limits on how your PHI is used or shared (where legally allowed)
To make a request, contact us at:
Anthurium Human Services
privacy@anthuriumhumanservices.com
Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with the updated “Last Updated” date.
Contact Us
If you have any questions about this Privacy Policy or how we protect your information, please contact:
Anthurium Human Services
privacy@anthuriumhumanservices.com
